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Guidelines for Speakers at #Icon19

If you're a speaker at #Icon19, congratulations! Here's everything you need to know to make your presentation a hit in what promises to be our best conference yet.

Presentation Length

Each paper is allocated twenty minutes.  Sessions consist of three papers, followed by twenty minutes for questions at the end of each session.  All sessions have the same start and end time, and feature the same number of papers.  Breaks occur every two sessions (excepting Plenary sessions).

Internet Access

Wi-fi is available throughout Belfast Waterfront, and will indeed be avaialble during the presentation should speakers wish to link to online video sources in their presentations.

Provision of PowerPoint presentations

Please bring your PowerPoint presentation with you on a Flash drive.

Preferred Aspect Ratio

The preferred aspect ratio is 16:9.While most video files and presentations can be supported at this ration, if your format does not accord with these guidelines please forward an example to Icon’s confernece team in advance, so they can ensure it an be accommodated.

Files and Formats

MICROSOFT POWERPOINT. Powerpoint 2003 – 2013 files. 16:9 aspect ratio presentations. Embedded video for Powerpoint 2013/365. Video files as either Quicktime friendly mp4 H.264 codec or WMV for earlier Powerpoint versions. Files must come in a folder also containing said video files with correct linking to presentation. All text content should be inside title-safe guides (approx. 20 pixels inside slide edge).

STAND ALONE VIDEO FILES. MP4, AVI or MKV container of H.264 or XVid codec. Aspect ratio of 16:9 with advised minimum resolution of 1280 x 720. Suggested bandwidth between 3Mb/sec – 7Mb/sec. Specially prepared files should include a start and end one second silent black slug. All text content should be inside title-safe guides (approx. 20 pixels inside image edge).


For further information, contact our Events and Administration Officer Joey Charisi at




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